Every organization needs to follow certain quality standards. These have been made mandatory for every industrial segment in every country these days. In order to ensure conformation to industrial safety standards and standardization of different industrial process different quality standards are applicable in different industries. No matter which quality standard is followed by an organization, there are external audits that are held from time to time to ensure conformance to the standards based on which certification is issued or renewed. In between external audits, internal audits also need to be held to ensure conformance of the different standards and norms established.
Importance of certification
Every company that operates in a country, locally or internationally, needs to conform to certain quality standards. For that reason there are quality assurance systems that are established. Auditors of these organizations visit firms and ensure that they are complying with the different requirements of the standards. In case, there is violation noted, certification could be revoked. That would impair a company from selling its goods and services in the market. Most developed markets have stringent laws in place whereby quality certification is required in order to allow a company to introduce its wares in the market. Continue reading this for further information regarding quality assurance systems.
Forming internal auditors
At the time when quality assurance systems are established for organizations, training was conducted across departments in order to ensure that all managers and their subordinates are aware of the quality standard requirements that need to be met. There are organizational objectives as well as departmental conformance parameters that need to be met. Besides awareness training, there are internal auditors who are trained to conduct internal audits.
Checklists for internal audits
In order to standardize the process of internal audit checklists are distributed by the external auditors. The framework is provided and internal parameters are decided as per the working of an organization. The checklists are created as per department’s requirements. These need to confirm which translate to conformance at the company level. In order to ensure compliance the internal audits are scheduled at regular intervals and internal auditors are made aware of the schedule.
Requirements of internal auditors
At the time when internal auditors are trained, they are assigned certain tasks. They are assigned audition of different departments, usually others from the ones they belong to. Objectivity and fairness are required to be maintained at the time of noting observations. In case deviations are noted the audited team is given time to work on the issues and resolve the same. These reports and findings are then noted at the time when external audits are conducted. The internal auditors are assigned the tasks of minute audit findings while the external auditors usually conduct a general audit at the managerial level.